How To Change The Font In An Email In Outlook

Submitted by D2D on Wed, 04/22/2020 - 12:05

A customer complained that the 11 point default font in Outlook is too small.  After making a snarky remark about his age, this is what i told him:


In Outlook:

  1. Click File.
  2. Click Options.
  3. Click Mail
  4. Click Stationery and Fonts.
  5. Click one of the Font buttons.
  6. Select the typeface and size that you want.
    1. For replies I left the typeface alone and chose 14 pt. for the size.
  7. Click OK
  8. Repeat the typeface and size selection (steps 5,6, and 7) for the other 2 Font buttons.
  9. Click OK to close the dialog.

BTW, You don't get to choose the typeface or size for incoming emails.

For Microsoft's instructions, click this link:


Other customers want to be able to change the font in the message list.  I amended tis post as follows:


For incoming emails:

  1. Open Outlook.
  2. Click View.
  3. Click Reading Pane.
  4. Click Right or Bottom.
  5. Select, but don’t open the email in question.
  6. Use the slide bar in the bottom right corner of the Outlook window to adjust the size of the text.


To change the font in the list of emails in the inbox, etc.:

  1. Open Outlook.
  2. Select Inbox
  3. Select the View tab.
  4. Select View Settings.
  5. Select Other Settings.
  6. Click Column Font
  7. Choose the font and size that you want.
  8. Click OK.
  9. Click Row Font.
  10. Choose the font and size that you want.
  11. Click successive OKs back to the inbox.
  12. Click Change View.
  13. Click Apply Current View to Other Mail Folders.
  14. Select the folders that you want to change.
  15. Click Apply.
  16. Close and reopen Outlook.


Note that Microsoft very cleverly left Sent Items off the list of folders, so you will have to go through the process again for that folder.


I could not figure out how to apply the changes to all mailboxes.  The answer was at this link:



Add new comment

Restricted HTML

  • Allowed HTML tags: <a href hreflang> <em> <strong> <cite> <blockquote cite> <code> <ul type> <ol start type> <li> <dl> <dt> <dd> <h2 id> <h3 id> <h4 id> <h5 id> <h6 id>
  • Lines and paragraphs break automatically.
  • Web page addresses and email addresses turn into links automatically.